We wish to recruit an Office Administrator on a fulltime, fixed term, one year contract for our Dungarvan office.

Waterford Sports Partnership CLG
Office Administrator
Full-time Fixed Term Contract – 12 months

JOB DESCRIPTION:
The primary purpose of the post is to provide high quality administration support to the Waterford Sports Partnership (WSP) organisation and Sports Co-ordinator.

The office administrator will be required to demonstrate capacity to work effectively as part of an experienced, highly effective and innovative team and in doing so link in with all staff. The officer will support the delivery of services and work programme of WSP.

The office administrator will have an understanding and commitment to the principles and values of WSP and work as a responsible member of the overall team, participate in team meetings and ensure confidentiality and professional integrity at all times.

POST DETAILS:
Title: Office Administrator
Length of contract:  This role is offered on a fixed term contract for 12 months, subject to satisfactory completion of a 6-month probationary period.
Hours: The Office Administrator will work 35 hours per week. Flexibility of hours will be required for occasional evening and/or weekend work to accommodate the service needs, for which time off in-lieu can be taken.
Location: The post will be based at the Civic Offices, Dungarvan, Co. Waterford with a remit for the City and County of Waterford.
Reporting to: Sports Co-ordinator
Salary: Salary is aligned with the Grade 4 public sector salary scale (from €32,301)
Annual Leave: 28 days annual leave
Travel Expenses: Travelling expenses will be reimbursed where appropriate.
Closing date: Tuesday 31st October 2023.
Interviews: Those selected will be invited to attend for interview on Monday 13^th November 2023.
Application: Please apply by uploading a COVER LETTER and CV HERE by Tuesday 31st October 2023.

AREAS OF RESPONSIBILITY
General Office Administration

• Manage general office administration duties.  Support and develop efficient and effective systems in the day-to-day operation of the WSP offices.
• General administration and support to the Sports Co-ordinator.
• Support and contribute to the preparation, completion, review and reporting of WSP’s annual operational plans for the delivery of the WSP Strategy.
• Support the WSP team in the delivery of a professional service and with the administration of programmes/events.
• Develop, maintain and update WSP’s filing and data management systems to high standards and in line with Data Protection requirements.
• Assist with information management and provide relevant information to individuals and groups while ensuring that good standards are maintained in all communications with the public.
• Be flexible in approach to work and undertake any other duties that may be required within the remit of WSP. This will involve occasional evening/weekend work from time to time.

Specific areas of Responsibility

• Manage, maintain and develop WSP’s CRM system (Salesforce) and ensure the organisation is compliant with Data Protection requirements.
• Organise and attend WSP Board meetings and record minutes of meetings.
• Support the Sports Co-ordinator, WSP Board and relevant committees with administration relating to meetings, the preparation of meeting materials and documents and in their circulation.
• Manage WSP’s compliance with Company Secretarial and other statutory obligations.
• Manage and develop the administration of WSP’s Tutor and Partner databases in line with WSP’s Safe Recruitment and Garda Vetting policies and procedures.
• Manage and update the online booking system for WSP activities (currently Eventbrite).
• Support the administration of platforms and systems used by WSP including Salesforce, Eventbrite, Xero, Online banking, Business Safe online, Fixed Assets Register etc.
• Contribute to and assist relevant WSP staff in the administrative element of finance, governance and communication.

Short listing of candidates may apply based on the information supplied. Canvassing will disqualify.

Those selected will be invited to attend for interview on Monday 13^th November 2023.

We shall require the person to whom the appointment is offered to take up such appointment as soon as possible.

If you are interested in applying for the position, please apply HERE
with a COVER LETTER and CV by Tuesday 31st October 2023.

Waterford Sports Partnership is an Equal Opportunities Employer

29/8/2023 |Mandatory Credit ©INPHO/Laszlo Geczo

Sport Ireland Aims to Build a Thriving Sports Nation with a Strategy Focused on Participation and Performance.
Sport Ireland, the statutory authority responsible for the development of sport in Ireland, is proud to announce the launch of its ambitious and goal-oriented strategy for the period of 2023-2027. This strategy reflects Sport Ireland’s commitment to fostering high levels of participation, engagement, achievement, and performance in all aspects of sport throughout the country.

The updated vision of Sport Ireland is centred around creating ‘an active Ireland where everyone can experience the lifelong benefits of sport and physical activity’. As the leading advocate for sports development in Ireland, Sport Ireland will collaborate with the Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media, and partner organizations including National Governing Bodies (NGBs) and Local Sports Partnerships (LSPs) as well as other funded bodies to deliver its strategy.

Sport Ireland’s strategy aims to achieve several key objectives:

• Increase levels of participation in sport, with a particular focus on diversity and inclusion. Innovative programs and initiatives will be implemented to engage and encourage underrepresented groups in sports.
• Champion high-performance sport, supporting Irish teams, athletes, and support staff to excel on the international stage.
• Empower individuals to maintain commitment to their sports and engage in long-term participation.
• Enhance the number and quality of coaches, officials, administrators, and volunteers involved in running and supporting sports.
• Deliver crucial support services such as safeguarding and anti-doping to ensure ethical, safe, and fair play in sports.
• Further develop and improve the Sport Ireland Campus and sporting infrastructure across Ireland.

The strategy was officially launched by Minister for Sport and Physical Education, Thomas Byrne TD, and is aligned with the targets outlined in the Government’s National Sports Policy. This comprehensive strategy reflects Sport Ireland’s dedication to its mission and values while strengthening its relationships with various partners, including the Department of NGBs, LSPs, other funded bodies, and the wider sport sector.

Minister for Sport and Physical Education, Thomas Byrne TD commented on launching the strategy “I am very pleased to officially launch Sport Ireland’s Statement of Strategy 2023-2027. Sport has multiple benefits, from the pride we feel when witnessing our high-performance athletes on the world stage, to the positive impact on our society’s physical health and mental wellbeing. As a Government, we are determined to boost participation levels in sport and I welcome the strategy’s strong focus on active participation and social participation. The delivery of this wide-ranging strategy relies on strong partnership with National Governing Bodies and Local Sports Partnerships as well as other funded bodies and good governance will be a key factor. I look forward to working with Sport Ireland and my Department on this strategy which seeks to implement the goals of the National Sports Policy 2018-2027.”

John Foley, Chairperson of Sport Ireland, highlighted the significance of the new five-year strategy, stating, “The development of our new five-year strategy is an opportunity to reflect upon and review Sport Ireland’s vision, mission, and values. It builds upon the progress made during our previous strategic cycle. It acknowledges and reinforces the alignment of Sport Ireland’s work with the National Sports Policy, the importance of our connection with the Irish Government, and our strong relationships with partners, in particular NGBs, LSPs, other funded bodies, and the wider sport sector, including clubs, communities, coaches, officials, administrators, and volunteers.”

Dr. Una May, CEO of Sport Ireland, expressed the organization’s commitment to delivering the strategy. “This strategy sets out a five-year vision of how Sport Ireland will lead the sport sector to further develop sport and physical activity in Ireland. The strategy was developed following a wide ranging consultation with key stakeholders and the general public. We have been encouraged by the number of contributions received and impressed by the quality of inputs throughout the consultation process. The key measure of success will be our ability to deliver on the participation and high-performance National Sports Policy targets, which we will pursue relentlessly over this next cycle,”

The Statement of Strategy 2023 – 2027 is available to read here. https://www.sportireland.ie/about-us/sport-ireland-strategy