RE: Ukraine Support

Dear Funded Body,
On behalf of the Minister and the Department of Sport, Sport Ireland is seeking assistance from
the sporting community to support those coming to Ireland from Ukraine.
Sports organisations may be in a position to contribute to Ireland’s humanitarian response at a
national, regional and local level.

The immediate need is for suitable accommodation and facilities. In the longer term, sport will
play an important role in welcoming people from Ukraine into their new communities. Sport
Ireland recognise that many Governing Bodies and their affiliated clubs have already been
proactive in this regard.

Comprehensive details of the support required and how best to contribute are included below.
Sport Ireland would ask that this information is distributed to clubs, affiliates and any other
relevant stakeholders.

National Governing Bodies and other Sport Ireland Funded Bodies seeking further information
on how they can assist at a National level can contact Sport Ireland directly.
Support in all forms is welcome and encouraged.

FIND OUT MORE HERE

For further information on the matter please contact:
Shane Califf
scaliff@sportireland.ie
087 191 392

Waterford Sports Partnership CLG
Office Administrator – Part-time Fixed Term Contract Position (6 months)

Title:  Office Administrator
Salary: €28,753 (pro rata)
Hours: 3 days/21 hours per week. The chosen candidate must be flexible and willing to work occasional evening/weekends if required, with time off in lieu.
Annual Leave: 28 days annual leave (pro rata)
Travel Expenses: Travelling expenses will be paid where appropriate.
Location: The post will be based at the Civic Offices, Dungarvan, Co. Waterford with a remit for the City and County of Waterford. While the role is mainly office based, flexible hours and remote working may be considered.
Reports to: Sports Co-ordinator
Contract type: 6-month fixed term contract subject to satisfactory completion of a 3-month probationary period.

The primary purpose of the post is to provide high quality administration and governance support to the Waterford Sports Partnership organisation and Sports Co-ordinator.

The office administrator will be required to demonstrate capacity to work effectively as part of an experienced, highly effective and innovative team and in doing so link in with all staff. The officer will support the delivery of services and work programme of Waterford Sports Partnership.

 The office administrator will have an understanding and commitment to the principles and values of WSP and work as a responsible member of the overall team, participate in team meetings and ensure confidentiality and professional integrity at all times

Duties and Responsibilities

• General administration and support to the Sports Co-ordinator and support the WSP team with the administration of programmes/events.
• Ensure efficient and effective systems of the day-to-day operation of the Sports Partnership office, including ordering supplies and responding to queries.
• Perform reception and initial contact duties during the opening hours of the company and support the WSP team in the delivery of a professional service.
• Provide relevant information to individuals and groups while ensuring that good standards are maintained in all communications with the publiC.
• Manage and maintain WSP’s CRM system (salesforce) and ensure the organisation is compliant with Data Protection requirements.
• Develop and maintain WSP filing and data management systems to high standards and in line with Data Protection requirements.
• Support the Sports Co-ordinator, WSP Board and relevant committees with administration relating to meetings and compliance with the Governance Code for Sport and other statutory obligations.
• Manage and update the online booking system for WSP activities (Eventbrite).
• Support, maintain and administer company platforms and systems including Salesforce, Eventbrite, Xero accounts, Online banking, Business Safe online, Fixed Assets Register etc.
• Minute taking for Board and staff meetings and other meetings as required.
• Be flexible in approach to work and undertake any other duties that may be required within the remit of WSP. This will involve occasional evening/weekend work from time to time.

Person Specification

Short listing of candidates may apply based on the information supplied. Canvassing will disqualify.

Closing date: Tuesday 26th April 2022.
Those selected will be invited to attend for interview on Friday 6^th May 2022
Please apply by uploading a COVER LETTER and CV via the following link
APPLY HERE by 26th April 2022.

WSP shall require the person to whom the appointment is offered to take up such appointment as soon as possible.
Waterford Sports Partnership is an Equal Opportunities Employer